Accounting Integration

Import Receipts Straight into Your Accounting Stack

Map receipts to GL accounts, export CSV/JSON, and bulk upload to QuickBooks, Xero, FreshBooks, Sage, or custom ERPs.

Streamline Accounting Workflow See Integration Guides

Finance teams spend five minutes per receipt keying amounts into accounting software, multiplying into hours per close cycle.

ReceiptFlow extracts vendor, date, amount, tax, and categories once, then exports in formats tailored to each platform. Map columns, save templates, and push to QuickBooks Online/Desktop, Xero, Sage, Zoho, or custom APIs.

Drop receipts here

PDF, PNG, JPG up to 10MB

The Problem

Every accounting system requires expense data in a different format. QuickBooks wants certain column headers, Xero expects different date formats, Sage needs specific account codes. Finance teams manually retype data from receipts into each system—vendor, date, amount, tax, category, payment method.

Manual entry for 100 receipts takes over 8 hours at 5 minutes per receipt. Typos are common, especially with vendor names and account numbers. Transposed digits in amounts cause reconciliation nightmares. Category misclassifications trigger audit findings.

Batch import features exist in most platforms, but preparing CSV files with proper formatting is still manual work. Column mappings must be perfect or imports fail. Date formats must match exactly. One malformed row can reject an entire batch.

The Solution

ReceiptFlow extracts receipt data once using AI, then provides pre-built export templates for major accounting platforms. Each template maps fields to the format that platform expects: QuickBooks CSV format, Xero API schema, Sage import structure, or FreshBooks bulk upload format.

The mapping interface lets you drag-and-drop fields to match your chart of accounts. Map ReceiptFlow categories to your GL account codes. Set default expense accounts or routing rules based on vendor or amount. Save templates for reuse across monthly close cycles.

Bulk export jobs can be scheduled (monthly, weekly) or triggered on-demand. For API-connected platforms, receipts flow automatically from processing to accounting software without manual export. Attachment bundling includes the enriched PDF alongside each transaction for audit trails.

Step by Step

How It Works

Process Receipts

Upload receipts to ReceiptFlow via web, email, or API. AI extracts vendor, date, amount, category, tax, and payment method.

Map to GL Accounts

Use the drag-and-drop mapper to align ReceiptFlow categories with your chart of accounts and configure routing rules.

Configure Export

Select your accounting platform, customize column mappings, and save the template for future use.

Bulk Import

Export CSV/JSON with attached PDFs and import to your accounting software. API integrations push data automatically.

Ready to try it yourself?

Upload your first receipts and see the results in seconds. No credit card required.

or drag and drop

Supports PDF, PNG, JPG • Max 10MB per file

Why Choose This

Key Benefits

Pre-Built Templates

Export configurations for QuickBooks Online/Desktop, Xero, Sage, FreshBooks, Wave, and Zoho Books—no custom formatting required.

Column Mapping UI

Drag-and-drop interface maps ReceiptFlow fields to your chart of accounts with real-time preview of export format.

Bulk Export Jobs

Schedule monthly exports or trigger on-demand. Process hundreds of receipts and export in one batch for fast closing cycles.

Attachment Bundles

Include enriched PDFs with metadata alongside CSV rows so each transaction has supporting documentation for audits.

API Integrations

Direct API connections to QuickBooks and Xero push transactions automatically without manual export/import steps.

Multi-Client Support

Save different templates per client or subsidiary. Perfect for accountants managing multiple company books.

Platform-Specific Integration

QuickBooks integration supports both Online and Desktop versions. CSV exports match QuickBooks' expected format with columns for Date, Vendor, Account, Amount, Tax, and Class. API integration (QuickBooks Online only) creates transactions directly without manual import. Receipts attach to transactions automatically for complete documentation.

Xero integration uses the Xero API schema for direct transaction creation. Contact matching links receipts to existing vendors automatically. Multi-currency support handles foreign expense claims with automatic conversion. Receipts attach to line items as supporting documents visible in Xero's transaction view.

FreshBooks, Wave, Sage, and Zoho Books each receive CSV exports optimized for their bulk upload features. Templates include category mapping to match your configured chart of accounts. Custom field support handles business-specific metadata requirements across any platform.

Who This Is For

Essential for finance teams and accountants who manage expenses across multiple clients or need fast monthly closing. Eliminate manual entry while maintaining perfect accounting system integration.

ControllersBookkeepersOutsourced Finance FirmsCFOsAccounting Teams

FAQ

Frequently Asked Questions

Can I export to multiple systems?

Yes. Save multiple export templates and run them per client, subsidiary, or accounting system. Perfect for multi-entity organizations or accounting firms.

Does it support custom fields?

Yes. Map any extracted metadata to custom columns or tags in your accounting software. Enterprise plans support fully custom schemas.

How do approvals work?

Configure approval workflows where managers must review receipts before exports run. Only approved receipts flow into accounting systems.

Can I split receipts across accounts?

Yes. Split individual receipts across multiple GL accounts or departments with custom allocation rules or manual overrides.

What about credit card reconciliation?

Payment method extraction includes card type and last 4 digits for automatic matching against corporate card statements during reconciliation.

Is there audit trail support?

Yes. Export logs track who exported what, when, and which receipts were included. Attach original PDFs to transactions for complete audit compliance.

Start using Accounting Software Receipt Importer today

Join thousands of users who save hours every week with automated receipt processing. Try it free — no credit card required.

or drag files anywhere on this section