Expense Management

Track Every Business Receipt Automatically

Categorize expenses, detect taxes, and export to QuickBooks or CSV without touching a spreadsheet.

Start Tracking Expenses See Category List

Losing receipts means losing reimbursements and tax deductions. Spreadsheet trackers break as soon as you miss a line, and off-the-shelf apps require manual tagging.

ReceiptFlow auto-categorizes receipts into 15+ expense buckets, extracts payment methods, tags VAT, and stores everything in one searchable dashboard. Exports to JSON, CSV, or PDF keep books audit-ready.

Drop receipts here

PDF, PNG, JPG up to 10MB

The Problem

Business receipts come from everywhere—email, wallet photos, downloaded PDFs, forwarded attachments. Without a central tracking system, receipts scatter across devices and folders. When reimbursement time arrives, employees scramble to reconstruct their spending.

Spreadsheet trackers require manual entry of date, vendor, amount, and category for every receipt. Typos are common, formulas break, and nobody remembers to update the sheet consistently. By month-end, the data is incomplete and unreliable.

Generic expense apps force you to photograph receipts one-by-one and manually select categories. The tedious process leads to low adoption and incomplete records. Without proper tracking, businesses lose tax deductions and employees miss reimbursements.

The Solution

ReceiptFlow acts as a central hub for all business receipts. Upload files directly, forward emails to your unique ReceiptFlow inbox, or integrate via API. Every receipt is automatically categorized using AI trained on general ledger-friendly expense categories.

The dashboard provides instant search and filtering by vendor, date range, amount, category, payment method, or card type. Multi-currency support detects currency symbols and normalizes amounts with consistent formatting. VAT and tax extraction happens automatically for international compliance.

Export options include QuickBooks Online/Desktop, Xero, FreshBooks, Wave Accounting, or generic JSON and CSV formats. Invite accountants or teammates with role-based access for collaboration. The audit trail logs every action for compliance and review.

Step by Step

How It Works

Collect Receipts

Upload files, forward emails to your ReceiptFlow inbox, or integrate with your expense system via API.

Auto-Categorization

AI assigns receipts to 15+ expense categories like Food & Beverage, Office Supplies, Travel, and more—no manual tagging.

Search & Filter

Find any receipt instantly by vendor, date, amount, category, payment method, or custom tags in the dashboard.

Export & Sync

Push to QuickBooks, Xero, FreshBooks, or download JSON/CSV. Schedule automatic exports or trigger via API.

Ready to try it yourself?

Upload your first receipts and see the results in seconds. No credit card required.

or drag and drop

Supports PDF, PNG, JPG • Max 10MB per file

Why Choose This

Key Benefits

Auto Categorization

AI models trained on accounting data classify expenses into GL-friendly categories with 90%+ accuracy.

Instant Search

Find receipts in seconds using vendor name, date range, amount, card type, or category filters.

Multi-Currency

Automatically detects currency symbols (USD, EUR, GBP, SEK) and normalizes amounts for consistent reporting.

Accounting Integrations

Pre-built exports for QuickBooks, Xero, FreshBooks, Wave, and Sage. Custom formats via API.

Team Collaboration

Invite accountants or teammates with viewer or editor permissions. Audit trail tracks all changes.

Email Forwarding

Forward receipts from any email client to your unique ReceiptFlow inbox for automatic processing.

Expense Categories

ReceiptFlow automatically categorizes receipts into accounting-friendly buckets: Food & Beverage, Office Supplies, Transportation & Fuel, Travel & Accommodation, Professional Services, Equipment & Hardware, Software & Subscriptions, Marketing & Advertising, Utilities, Telecommunications, Insurance, Rent & Facilities, Client Entertainment, Training & Education, and Miscellaneous.

Categories are customizable—map them to your own chart of accounts or add project codes and department tags. The AI learns from corrections: when you override a categorization, the system adjusts future predictions for that vendor.

Payment method detection identifies cash, credit cards (by type: Visa, Mastercard, Amex), debit cards, checks, and digital wallets. This granularity helps reconcile corporate card statements and track spending by payment source.

Who This Is For

Ideal for businesses and professionals who need to track expenses without manual spreadsheet entry. Centralize receipts, automate categorization, and export to your accounting software with zero data entry.

Freelancers & ContractorsSmall Business OwnersFinance TeamsRemote WorkersAgencies

FAQ

Frequently Asked Questions

Can I set custom categories?

Yes. Map categories to your chart of accounts, add project codes, or create custom tags that match your business structure.

Does it support recurring vendors?

Yes. The system learns vendor names and automatically applies consistent categories and tags to repeat purchases.

Can my accountant access it?

Yes. Invite accountants or teammates with viewer or editor permissions. They can review receipts, make corrections, and export data.

How does email forwarding work?

Every workspace gets a unique email address. Forward receipts from Gmail, Outlook, or any client and they're automatically processed and added to your dashboard.

Can I export to my accounting software?

Yes. We provide pre-built exports for QuickBooks, Xero, FreshBooks, Wave, Sage, and Zoho Books. Custom formats available via API.

Is there mobile access?

Yes. The dashboard works on mobile browsers. You can also forward receipts from your phone's email app for automatic processing.

Start using Expense Receipt Tracker today

Join thousands of users who save hours every week with automated receipt processing. Try it free — no credit card required.

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