Invoice Automation
Convert Invoice PDFs into JSON Instantly
Parse any invoice layout, capture every field, and pipe it into your accounting or ERP system automatically.
Developers and ops teams can't rely on brittle regex scripts to parse invoices. Each vendor uses a different layout, forcing manual entry or expensive services.
ReceiptFlow's invoice parser recognizes logos, tables, and region-specific tax language to deliver normalized JSON. Use it to feed AP automations, vendor management tools, or spend analytics pipelines.
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PDF, PNG, JPG up to 10MB
The Problem
Every vendor sends invoices in their own format. Some use tables, others use free-form text. Tax IDs appear in headers, footers, or sidebars. Line items may be in tables or paragraph descriptions. Payment terms hide in fine print.
Writing custom parsers for each format is impossible at scale. Regex-based extraction is brittle—one vendor changes their template and your scripts break. Generic OCR returns unstructured text that still requires complex parsing logic for every invoice format.
Without normalized invoice data, accounts payable teams manually key information into ERP systems. This causes delays in reconciliation, missed early payment discounts, and errors that damage vendor relationships.
The Solution
ReceiptFlow's AI parser handles any invoice layout without custom configuration. It recognizes vendor logos, identifies table structures, and understands region-specific tax terminology (VAT, IVA, GST, MOMS, etc.). The output is normalized JSON regardless of the original format.
The system extracts vendor tax IDs, invoice numbers, issue and due dates, payment terms, bank details, line-by-line item descriptions with quantities and prices, and multi-level tax breakdowns. Multi-page invoices are stitched together automatically.
Output fields follow a consistent schema designed for ERP and accounting system integration. Pipe the JSON directly into QuickBooks, Xero, SAP, Oracle, or custom procurement systems. Confidence scores for each field enable automated workflows with manual review only when necessary.
Step by Step
How It Works
Upload Invoice
Upload invoice PDFs via web interface or send via API. Supports multi-page documents and batched processing.
AI Parsing
Layout-agnostic AI recognizes vendor details, tables, tax labels, and payment terms regardless of invoice format.
Field Extraction
Extract invoice number, dates, vendor tax ID, line items, tax breakdown, totals, payment terms, and bank details.
JSON Output
Receive normalized JSON with consistent field names, ready for ERP integration or custom workflow automation.
Ready to try it yourself?
Upload your first receipts and see the results in seconds. No credit card required.
Supports PDF, PNG, JPG • Max 10MB per file
Why Choose This
Key Benefits
Layout-Agnostic Parsing
Works on service invoices, product invoices, recurring subscriptions, proforma documents, and credit notes without configuration.
Due Date & Terms
Extracts payment terms (Net 30, Net 60, etc.), due dates, and early payment discount details automatically.
Multi-Currency Intelligence
Detects currencies and tax rates across international invoices, handling multi-currency scenarios without manual input.
API & Dashboard Access
Upload via UI for one-off processing or integrate via REST API with code samples for automated workflows.
Validation Hooks
Configure required fields and fallback workflows when critical data is missing or confidence is low.
Multi-Page Support
Automatically stitches data across multiple pages and summarizes line totals for complex invoices.
JSON Schema Details
The invoice JSON schema includes a vendor object (name, tax ID, address, contact details, website, bank account), invoice object (number, issue date, due date, currency, payment terms, purchase order reference), line items array (description, SKU, quantity, unit price, discount, tax code, total per line), tax breakdown array (tax type, rate, amount for each applicable tax), payment summary (subtotal, total tax, total amount, amount paid, balance due), and metadata (processing timestamp, confidence scores, original filename).
Invoice types are automatically classified (service invoice, product invoice, recurring billing, proforma, credit note, debit note) to enable downstream routing. The system handles complex scenarios like multi-tax invoices (federal + state tax, VAT + customs duty) and partial payment tracking.
For accounts payable automation, the consistent schema enables three-way matching (PO + invoice + receipt), duplicate detection by invoice number, and automatic GL coding based on line item descriptions or department codes.
Who This Is For
Essential for teams automating accounts payable, procurement analytics, or vendor management. Whether you're building custom tools or feeding existing ERP systems, consistent invoice JSON eliminates parsing complexity.
FAQ
Frequently Asked Questions
Is this different from the receipt JSON tool?
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Yes. Invoice parsing is optimized for multi-page documents, purchase order references, payment terms, bank details, and line-item tax codes specific to vendor invoices.
Can it read multi-page invoices?
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Yes. The system stitches data across pages automatically, extracting headers from page 1 and summarizing line totals from all pages.
How is accuracy measured?
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Field-level confidence scores plus benchmarking dashboards show extraction accuracy over time. Automated validation checks totals against subtotals and taxes.
Does it handle credit notes?
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Yes. Credit notes and debit notes are detected automatically, with negative amounts handled correctly for accounting purposes.
Can I validate required fields?
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Yes. Configure which fields are required for your workflow. Missing or low-confidence required fields trigger review workflows automatically.
What about PO matching?
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When present, purchase order numbers are extracted. Use this with your PO system for automated three-way matching.
Start using Invoice to JSON Converter today
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