Data Export
Turn Receipts into Excel Spreadsheets Automatically
Upload PDFs or images, extract every data point, and download pivot-ready spreadsheets.
Teams still type receipt data into Excel to build expense reports. It's slow, inconsistent, and error-prone, especially with multi-currency totals.
ReceiptFlow extracts structured data then generates formatted Excel workbooks with sortable columns, formulas, and pivot presets. Attach the sheet to expense reports or import the CSV version into BI tools.
Drop receipts here
PDF, PNG, JPG up to 10MB
The Problem
Finance teams preparing expense reports spend hours manually entering receipt data into Excel. Each row requires typing the date, vendor name, amount, category, and tax. Typos are common, especially when rushing to meet deadlines.
Multi-currency receipts add complexity—teams must convert currencies manually or risk inconsistent reporting. Formulas break when columns get reordered. Sorting and filtering fail when date formats are inconsistent. The resulting spreadsheets are fragile and error-prone.
Generic tools export raw data without formatting, requiring manual cleanup before the spreadsheet is presentation-ready. What should be a simple task becomes an afternoon of tedious data entry and formatting.
The Solution
ReceiptFlow processes all your receipts and generates Excel workbooks with pre-formatted columns, working formulas, and optional pivot tables. Date columns are sortable, amount columns use currency formatting, and category columns enable filtering.
The main sheet lists all receipts with vendor, date, amount, tax, currency, category, and payment method. A separate sheet provides line-item breakdowns for detailed analysis. Pivot table templates summarize spending by category, vendor, or month.
Choose between XLSX for full Excel compatibility or CSV for import into Google Sheets, data warehouses, or BI tools. Formulas calculate subtotals and totals automatically, with cells locked to prevent accidental edits during review.
Step by Step
How It Works
Upload Receipts
Drag in receipt PDFs, images, or photos. Process individual receipts or batch upload hundreds at once.
Data Extraction
AI extracts vendor, date, amount, tax, currency, category, payment method, and line items from each receipt.
Format & Validate
Data is formatted with consistent date formats, currency symbols, and category labels. Totals are validated.
Download Excel
Download formatted XLSX with sortable columns, working formulas, and optional pivot tables ready for review.
Ready to try it yourself?
Upload your first receipts and see the results in seconds. No credit card required.
Supports PDF, PNG, JPG • Max 10MB per file
Why Choose This
Key Benefits
Pre-Formatted Columns
Date, vendor, category, currency, tax, and total columns come pre-formatted with proper data types and number formatting.
Pivot & Summary Tabs
Auto-generated pivot tables highlight spend by category, vendor, or month—perfect for board presentations.
Line Item Expansion
Dedicated sheet lists each line item per receipt for granular expense analysis and reporting.
CSV + XLSX Outputs
Choose XLSX for Excel or CSV for Google Sheets, databases, and BI tools like Tableau or Power BI.
Formula Safety
Cells include SUM and TAX formulas that are locked to prevent accidental edits during review or sharing.
Multi-Currency Support
Handles receipts in different currencies with proper symbol formatting and optional currency conversion columns.
Excel Output Structure
The main receipts sheet includes columns for transaction date (formatted as dates for sorting), vendor name, expense category, amount (with currency formatting), tax amount, currency code, payment method, and receipt number. All columns support Excel's native filtering and sorting.
The line items sheet expands each receipt into individual rows per item, showing item description, quantity, unit price, and total. This granular view is perfect for analyzing specific purchases or validating expenses against policy limits.
Pivot table templates are pre-configured to summarize total spend by category, monthly spending trends, and vendor spending rankings. These can be refreshed automatically if you add more data to the main sheet later.
Who This Is For
Perfect for anyone who needs receipts in spreadsheet format for expense reporting, budget tracking, or financial analysis. Skip the manual data entry and get pivot-ready Excel files instantly.
FAQ
Frequently Asked Questions
Does it support Google Sheets?
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Yes. Upload the XLSX file to Google Sheets, or use the CSV export which imports directly. All formulas convert to Google Sheets format automatically.
Can I customize columns?
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Yes. Select which fields to include, reorder columns, and add custom column headers before generating the export.
How accurate are numbers?
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Totals are validated against extracted subtotals and taxes. Discrepancies are flagged for review before finalizing the spreadsheet.
Can I add multiple batches to one spreadsheet?
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Yes. Process receipts in batches, then download a cumulative spreadsheet that includes all processed receipts from your workspace.
Are formulas included?
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Yes. Total columns include SUM formulas, and optional tax calculation columns are included. Cells are locked to prevent accidental changes.
What about line items?
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A separate sheet lists all line items across all receipts, perfect for detailed expense analysis and policy compliance checks.
Start using Receipt to Excel Converter today
Join thousands of users who save hours every week with automated receipt processing. Try it free — no credit card required.
Related Use Cases
Expense Receipt Tracker
Categorize expenses, detect taxes, and export to QuickBooks or CSV without touching a spreadsheet.
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Map receipts to GL accounts, export CSV/JSON, and bulk upload to QuickBooks, Xero, FreshBooks, Sage, or custom ERPs.
Bulk Receipt Organizer
Batch process receipts, rename files with vendor-date-amount, and download tax-ready folders faster than you can brew coffee.