Batch Processing
Organize Hundreds of Receipts in One Upload
Batch process receipts, rename files with vendor-date-amount, and download tax-ready folders faster than you can brew coffee.
Monthly close forces teams to slog through piles of receipts, renaming each file and sorting them into folders. Manual work causes misfiles and delayed reporting.
ReceiptFlow parallelizes OCR, renaming, metadata enrichment, and folder creation. Drag in 200 receipts, pick your naming template, and download a perfect archive with JSON, PDFs, and Excel summaries.
Drop receipts here
PDF, PNG, JPG up to 10MB
The Problem
End-of-month reconciliation means facing hundreds of receipts with meaningless filenames. Manual renaming takes 30 seconds per receipt—that's 100 minutes for 200 files. Sorting into folders adds another hour. Mistakes lead to misfiles that surface months later during audits.
Teams try spreadsheets to track progress, but they quickly get out of sync with actual files. Cloud folders become dumping grounds where nobody can find anything. Accountants demand organized packages, but preparing them wastes entire afternoons.
The problem compounds over time—annual tax preparation becomes a nightmare when thousands of receipts need organizing simultaneously. Missed deductions cost real money, and the stress affects employee morale.
The Solution
ReceiptFlow's bulk organizer runs on serverless infrastructure that scales to thousands of files. Upload 200 receipts via drag-and-drop or send larger batches through the API. Processing happens in parallel—all files complete in under 2 minutes regardless of batch size.
Choose your naming template: Date_Vendor_Amount is the default, but you can add custom tokens like {category}, {payment_method}, or {project_code}. Folder organization options include Year/Month structure, Category grouping, Vendor sorting, or custom hierarchies.
The review queue flags low-confidence extractions for quick validation before export. When you approve, download a ZIP containing renamed PDFs, a master JSON file with all data, and an Excel spreadsheet with sortable columns. Every file includes embedded metadata for future searchability.
Step by Step
How It Works
Upload Batch
Drag and drop up to 200 receipts at once, or upload a ZIP archive containing your entire month's receipts.
Parallel Processing
Serverless workers process all files simultaneously—OCR, extraction, validation, and renaming complete in under 2 minutes.
Review Queue
Preview all extractions. High-confidence fields auto-approve; low-confidence items get flagged for quick manual review.
Download Archive
Receive organized ZIP with renamed PDFs in folders, master JSON file, and Excel spreadsheet—ready for accounting.
Ready to try it yourself?
Upload your first receipts and see the results in seconds. No credit card required.
Supports PDF, PNG, JPG • Max 10MB per file
Why Choose This
Key Benefits
Massive Time Savings
Process 200 receipts in 90 seconds versus 100+ minutes manually. That's 98.5% time savings per batch.
Parallel Processing
Serverless architecture scales instantly to handle 10 files or 1,000 files with the same speed—no waiting for sequential processing.
Custom Naming
Choose from presets or create custom templates with tokens like {vendor}, {date}, {amount}, {category}, {payment_method}.
Smart Folders
Organize by Year/Month, Category, Vendor, Project, or custom hierarchies. Perfect for tax prep and client billing.
Review Workflow
Flag low-confidence extractions for quick verification. Bulk-approve high-confidence items to speed through clean receipts.
Multi-Format Export
Download ZIP with organized PDFs, master JSON file, and Excel spreadsheet—compatible with any accounting workflow.
Bulk Processing Architecture
The platform uses serverless functions that spin up on-demand and process receipts in parallel. Whether you upload 10 or 200 files, processing completes in approximately the same time because each receipt gets its own isolated worker. This architecture eliminates queuing delays common in traditional sequential systems.
Naming templates support complex logic: conditional formatting (different templates for different categories), date formatting (YYYY-MM-DD, DD-MM-YYYY, etc.), amount formatting (with or without currency symbols), and length limits to ensure compatibility with all operating systems and cloud storage providers.
Folder organization can combine multiple criteria—for example, YYYY/MM/Category creates a three-level hierarchy. Duplicate detection compares file hashes and metadata to prevent processing the same receipt twice. If duplicates are detected, the system flags them for user decision rather than auto-deleting.
Who This Is For
Perfect for anyone facing regular receipt organization tasks. Monthly reconciliation, tax preparation, client billing, and annual cleanup all benefit from bulk automation that eliminates hours of manual work.
FAQ
Frequently Asked Questions
Is there a limit per batch?
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Up to 200 receipts per batch via the web interface. API users can paginate larger batches or run multiple jobs in parallel for unlimited processing.
Can I re-run naming rules?
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Yes. Adjust templates and folder structures, then regenerate archives instantly without re-uploading files or re-running OCR.
How long does processing take?
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Most batches complete in under 2 minutes regardless of size thanks to parallel processing. Very large batches may take 3-4 minutes.
Do you keep my folders?
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No. All files and generated archives are automatically deleted after 24 hours for privacy. Download your ZIP immediately after processing.
Can I organize by project or client?
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Yes. Add custom tags during upload or via API, then use {project} or {client} tokens in naming templates and folder structures.
What if extraction accuracy is low?
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The review queue shows confidence scores for each field. Low-confidence extractions are flagged for manual verification before finalizing the batch.
Start using Bulk Receipt Organizer today
Join thousands of users who save hours every week with automated receipt processing. Try it free — no credit card required.
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