Paperless Management
Centralize Every Digital Receipt in One Workspace
Connect email receipts, upload PDFs, and sync cloud folders to maintain a living archive for audits and reimbursements.
Digital receipts scatter across inboxes, download folders, and cloud storage. Without a central hub, teams miss reimbursements and spend hours searching.
Forward receipts to a unique address, drag in PDFs, or connect integrations. ReceiptFlow renames files, enriches metadata, and stores them in one searchable dashboard with filters for vendor, amount, and category.
Drop receipts here
PDF, PNG, JPG up to 10MB
The Problem
Modern receipts are digital—email confirmations from Amazon, PDF invoices from SaaS subscriptions, mobile app receipts from Uber. They arrive in different formats, from different sources, and pile up in different locations. Email inboxes overflow, download folders become dumping grounds, and cloud drives turn chaotic.
Finding a specific receipt requires searching across email, Google Drive, Dropbox, and local downloads. Each source has different search capabilities, different organization schemes, and different access controls. During expense reporting or tax prep, this fragmentation causes hours of wasted time.
Cloud storage alone isn't enough—files have meaningless names and no searchable metadata. Email search finds messages but not attached PDFs. Without a central system designed for receipts, digital chaos replaces paper chaos.
The Solution
ReceiptFlow acts as a central hub for all digital receipts. Forward email receipts to your unique ReceiptFlow inbox and they're automatically processed, renamed, and categorized. Upload PDFs from downloads or cloud drives. Connect integrations to sync receipts from Gmail, Outlook, or accounting software.
Every receipt is renamed with vendor-date-amount format and tagged with extracted metadata: category, payment method, tax amount, and line items. The dashboard provides instant search by any field—find receipts by vendor name, date range, amount, category, or even item description.
Smart deduplication compares file hashes and metadata to prevent storing the same receipt twice. Organize receipts into collections by project, client, trip, or time period. Export organized folders to your preferred cloud storage, or download ZIP archives for offline backup.
Step by Step
How It Works
Connect Sources
Forward email receipts to your unique inbox, upload PDFs, connect cloud drives, or integrate with accounting software.
Auto-Processing
Every receipt is extracted, renamed, categorized, and deduplicated automatically. Metadata enrichment makes everything searchable.
Search & Organize
Use dashboard filters to find receipts by vendor, date, amount, or category. Create collections for projects or trips.
Export & Sync
Download organized ZIP archives, sync folders to cloud storage, or share collections with accountants and teammates.
Ready to try it yourself?
Upload your first receipts and see the results in seconds. No credit card required.
Supports PDF, PNG, JPG • Max 10MB per file
Why Choose This
Key Benefits
Email Forwarding
Unique email address per workspace—forward receipts from Gmail, Outlook, or any client for automatic processing.
Smart Deduplication
Compare file hashes and metadata (vendor + amount + date) to automatically detect and prevent duplicate receipts.
Tagging & Collections
Organize receipts by project, client, trip, or campaign. Create collections with custom tags for easy filtering.
Cloud Sync Ready
Export organized folders to Dropbox, Google Drive, OneDrive, SharePoint, or any WebDAV-compatible storage.
Team Collaboration
Invite teammates or accountants with role-based permissions. Audit logs track who viewed, edited, or exported receipts.
Mobile Access
Responsive dashboard works on phone, tablet, and desktop. Email forwarding works from any device.
Going Paperless with ReceiptFlow
The shift from paper to digital receipts is incomplete without proper organization. ReceiptFlow completes the transition by solving the chaos of digital receipt management. Email forwarding means receipts are captured automatically without manual uploads. Cloud sync ensures your organized archive is accessible everywhere.
Integration capabilities extend to popular services: Gmail filters can auto-forward receipts, Zapier connections enable custom workflows, and API access lets developers build custom integrations. The platform becomes the single source of truth for all receipt data regardless of origin.
For teams, collaboration features enable shared workspaces where employees submit receipts, managers approve expenses, and accountants access organized packages. Role-based permissions control who can view, edit, or export data. The audit trail satisfies compliance requirements for expense tracking and reimbursement programs.
Who This Is For
Perfect for modern teams and individuals who've gone digital but lack organization. Centralize receipts from every source and maintain searchable archives without manual filing.
FAQ
Frequently Asked Questions
Can I import historical receipts?
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Yes. Drag-and-drop ZIP archives of old receipts, or connect cloud drives for bulk migration. The system processes and organizes everything automatically.
Does it store files forever?
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You choose retention periods (30 days, 1 year, 7 years, etc.) or export archives to your own storage. We provide the organization, you control the archival.
How does email forwarding work?
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Every workspace gets a unique email like receipts-abc123@receiptflow.com. Forward receipts and they're automatically processed, categorized, and added to your dashboard.
Can I sync to multiple cloud drives?
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Yes. Configure exports to sync organized folders to Dropbox, Google Drive, and OneDrive simultaneously if needed.
What about team access?
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Invite unlimited team members with customizable roles: viewers can search, editors can upload and tag, admins can export and manage integrations.
Is mobile access available?
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Yes. The responsive dashboard works on any device. Email forwarding means you can capture receipts from your phone instantly.
Start using Digital Receipt Organizer today
Join thousands of users who save hours every week with automated receipt processing. Try it free — no credit card required.
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