Invoice Processing

Extract Invoice Data from PDFs in Minutes

Upload hundreds of invoices and download structured data for accounts payable, reconciliation, and ERP sync.

AP teams spend entire afternoons keying invoice numbers, due dates, and VAT into accounting software. Manual entry introduces errors that ripple into cash flow projections and vendor relationships.

ReceiptFlow's invoice extractor recognizes every invoice layout, reads totals in multiple currencies, detects tax IDs, and outputs normalized data ready for AP automation.

Drop receipts here

PDF, PNG, JPG up to 10MB

The Problem

Processing hundreds of invoices manually wastes hours. Every vendor uses a different format—some have tables, others use free-form layouts. Tax IDs, line items, and payment terms hide in different corners of each document.

Traditional OCR produces raw text that still requires parsing and validation. Finance teams end up manually mapping each field, introducing errors and delays that affect vendor relationships and cash flow planning.

When month-end closing arrives, the backlog becomes overwhelming. Missed due dates lead to late fees, strained vendor relationships, and lost early payment discounts.

The Solution

ReceiptFlow's invoice extractor handles any layout—service invoices, product invoices, recurring subscriptions, and international documents with VAT. Our AI identifies vendor tax IDs, extracts line-by-line details with SKU descriptions and quantities, and detects multi-currency totals.

Bulk processing lets you drag-and-drop 500 PDFs or trigger via API. Background jobs run in parallel with completion notifications. Every extraction includes confidence scores and an audit trail for compliance.

The output plugs directly into QuickBooks, Xero, Sage, or your custom ERP through JSON, CSV, or API integration. Multi-language support handles English, Swedish, German, Spanish, French, and more without extra configuration.

Step by Step

How It Works

Upload Invoices

Drag and drop up to 500 invoice PDFs at once, or trigger processing via API for automated workflows.

AI Extraction

Our AI identifies vendor details, invoice numbers, due dates, line items, tax rates, and totals regardless of layout.

Review & Validate

Preview extracted data with confidence scores. High-confidence fields flow through; edge cases get flagged for review.

Export & Integrate

Download JSON, CSV, or Excel. Push to accounting software via API, or use our pre-built platform integrations.

Ready to try it yourself?

Upload your first receipts and see the results in seconds. No credit card required.

or drag and drop

Supports PDF, PNG, JPG • Max 10MB per file

Why Choose This

Key Benefits

Line-Item Precision

Capture SKU descriptions, quantities, unit prices, and discounts for each line item with 90%+ accuracy.

VAT & Tax Detection

Automatically identify national VAT, GST, and MOMS labels, rates, and amounts across international invoices.

Multi-Language Support

Process invoices in English, Swedish, German, Spanish, French, and more without additional configuration.

Bulk Processing

Handle 500+ invoices in parallel with background jobs and webhook notifications when complete.

Audit Trail

Download JSON data plus stamped PDF copies with extraction metadata for auditor review and compliance.

ERP Integration

Export formats compatible with QuickBooks, Xero, Sage, Zoho Books, and custom accounting systems via API.

Invoice Processing Features

Every invoice is processed with layout-agnostic parsing that adapts to service invoices, product invoices, recurring billing, proforma documents, and credit notes. The system identifies vendor logos, table structures, and region-specific tax language to extract normalized data.

Multi-invoice PDFs are automatically detected and separated by invoice number. Recurring vendor formats benefit from template learning, increasing accuracy over time. The output includes due dates, payment terms, and bank details when present on the original document.

For accounts payable teams, this means faster reconciliation, automated three-way matching, and reduced manual data entry. For developers, the consistent JSON schema eliminates custom parsing logic for each vendor format.

Who This Is For

Invoice data extraction powers accounts payable automation, vendor management systems, and ERP integrations. Whether you're centralizing supplier invoices or building fintech products, structured invoice data keeps systems in sync.

Accounts Payable TeamsFinance ControllersProcurement DepartmentsERP AdministratorsFintech Developers

FAQ

Frequently Asked Questions

Can it split multi-invoice PDFs?

Yes. The system auto-detects page breaks and separates documents by invoice number, creating individual records for each invoice.

Does it handle recurring invoices?

Yes. Template learning recognizes recurring vendor formats and maintains high accuracy across repeat invoices from the same supplier.

How accurate is extraction?

We achieve 95%+ accuracy on invoice totals and vendor names, and 90%+ on line items. Every field includes a confidence score for review workflows.

What invoice types are supported?

We support service invoices, product invoices, recurring subscriptions, proforma invoices, credit notes, and international invoices with VAT or GST.

Can I export to my accounting software?

Yes. We provide pre-built export formats for QuickBooks, Xero, Sage, FreshBooks, and Zoho Books. Custom formats available via API.

Is there API access?

Yes. Our REST API supports single and batch invoice processing with webhooks for completion notifications. Full documentation and SDKs available.

Start using PDF Invoice Data Extractor today

Join thousands of users who save hours every week with automated receipt processing. Try it free — no credit card required.

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